Call meeting to order at 7:00 PM

1. 1. President requests a quorum verification (4 of the 7 board members present) from the Secretary.

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. [ PRESENT ] Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. [ PRESENT ] Erinn Rochelle, Representation Chair

         5. [ PRESENT ] Glenda Williams, Club Administrator

         6. [ PRESENT ] Nathalie Herpin, Fellowship Chair

         7. [ MATERNITY ] Robin Vickers, New Voices Chair

   2. Secretary confirmed that a quorum is present to proceed.

   3. President called the board meeting into session at 7:02 PM

Discussion on Consent Agenda Item 6; President provided background information and clarification on board policies.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Accept the minutes of the previous board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   2. Accept as accurate the reconciled finances of the club from August 2025, reported by the Treasurer and submitted by the Stewardship Committee. This item satisfies the requirement as laid out in Article VIII, Section 3(d) of the club's constitution.

   3. Adopt the following board policy under Club Funds; Members will be required to pay their dues on or before the first day of June preceding the new fiscal year. Failure to pay their dues by the 15th of June will constitute an automatic resignation from this club.

   4. Adopt the following board policy adjustment; for this year only, the elected President (David) shall also be the listed as the Secretary in the Lions Portal.

   5. Adopt the following board policy entitled Subordinate Club Formation; In recognition of this club’s goal to maintain 20 members, when reasonably practical, 20 members may be separated to form a new club. This new club shall: a. Operate under the umbrella of the parent club. b. Remain subject to the constitution and bylaws of the parent club. c. Function legally as a subordinate club for an initial of five (5) years from the date of charter. and d. Automatically renew this subordinate relationship for an additional five (5) years in perpetuity unless both clubs mutually agree by vote to terminate the arrangement.

   6. In consideration of the new board policy entitled Subordinate Club Formation; recognize Houston Lions Club, located within District 2 X3, as a Subordinate Club, subject to this policy, and with the awareness and adoption of its members and board. Notate said relationship in board policy with their club's charter date.

   7. In consideration of the new board policy entitled Subordinate Club Formation; recognize Richmond Lions Club, locate within District 2 S4, as a Subordinate Club, subject to this policy, and with the awareness and adoption of its members and board. Notate said relationship in board policy with their club's charter date.

   8. Empower David Greene, in his capacity as elected President, to explore the formation of a new relationship agreement with Service Clubs Inc., whereby this club and each subordinate club, shall appoint members to said nonprofit's board of directors. The final approval or ratification shall be no sooner than the October 2025 board meeting.

Matters concerning the welfare of the club

1. 1. Discussed the Zone Meeting from August 17, 2025

   2. Discussed the Charter Party from August 30, 2025

   3. Discuss adopting the following board policy under Club Funds; Members paying dues through Zeffy will automatically be charged an additional $35. For first-year members, this fee covers the Lions Clubs International New Member Initiation Fee. In later years, the fee is used to cover the cost of the Annual Meeting and Dinner in June. Each member will automatically have a ticket reserved for the dinner, whether they attend or not. Considered, not adopted.

   4. Only if the preceding considered board policy fails to be adopted: discuss adopting the following board policy under Club Funds; Effective January 1, 2026 to coincide with the increased dues contained in the bylaws, automatically exercise the discretion afforded to the board of directors in Article VII, Section 1 of the bylaws to waive the entrance fee levied by and paid directly to Lions International. This does not waive the burden to the club to pay the levied entrance fee. Motion to adopt made, seconded, and adopted unanimously.

   5. Tabled the following resolutions, to now be considered at the February 2026 Board Meeting. If adopted, these resolutions will be submitted electronically to the relevant officers of District 2 S4 and will have their first reading at the February 2026 Cabinet Meeting.

      1. 1. Resolution 2025-1 Informed Transparency of Cabinet Officers: This resolution seeks an amendment to the bylaws to have the First Vice District Governor announce their cabinet at the Convention.

         2. Resolution 2025-2 Announcing Cabinet Meetings: This resolution seeks an amendment to the bylaws to have the First Vice District Governor announce their cabinet meeting schedule at the Convention.

         3. Resolution 2025-3 Publishing a list of those qualified to serve as Second Vice District Governor: This resolution seeks an amendment to the bylaws to compel the Governor publish a list of everyone eligible to run for Second Vice District Governor by the 2nd Cabinet Meeting.

         4. Resolution 2025-4 Publication of the Current Roster of Qualified Candidates for Second Vice District Governor: This resolution requests that the current District Governor publish a list of everyone eligible to run for Second Vice District Governor by November 1, 2025. 

         5. Resolution 2025-5 Audit Report Transparency: This resolution requests that a member of cabinet make a motion to compel the release of the district audits, and if impossible, to release the names of those impeding such action and instead compel the district to initiate a Dispute Resolution Procedure against them.

         6. Resolution 2025-6 Prerequisites for Second Vice District Governor: This resolution seeks an amendment to the bylaws to exclude Past District Governors from positions which are prerequisites to qualify for Second Vice District Governor.

         7. Resolution 2025-7 Hosting the 2026-2027 District Convention: This resolution seeks to have the Greater Houston Lions Club host the 2026-2027 District Convention. 

Closed Session

1. 1. The board moved to closed session, where discussion was not recorded, and only the final outcome is reported. Closed sessions are to discuss matters of a sensitive or confidential nature.

      1. 1. Two-month performance evaluation and review of each appointed (unelected) board member.

            1. 1. Erinn Rochelle, will retain her position and role as Representation Chair. Next evaluation will be at the January board meeting.

               2. Glenda Williams, will retain her position and role role as Club Administrator. Next evaluation will be at the January board meeting.

               3. Robin Vickers, will retain her position and her role as New Voices Chair. Next evaluation will be at the March board meeting.

               4. Nathalie Herpin, will retain her position and her role as Fellowship Chair. Next evaluation will be at the January board meeting.

Adjourned meeting at 8:01 PM

Call meeting to order at 7:00 PM

1. 1. President requests a quorum verification (4 of the 7 board members present) from the Secretary.

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. [ PRESENT ] Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. Erinn Rochelle, Representation Chair

         5. [ PRESENT ] Glenda Williams, Club Administrator

         6. [ PRESENT ] Nathalie Herpin, Fellowship Chair

         7. [ MATERNITY ] Robin Vickers, New Voices Chair

   2. Secretary confirmed that a quorum is present to proceed.

   3. President called the board meeting into session at 7:01 PM

Discussion on Consent Agenda Item 6; President provided background information and clarification on board policies.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Accept the minutes of the previous board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   2. Accept as accurate the reconciled finances of the club from July 2025, reported by the Treasurer and submitted by the Stewardship Committee. This item satisfies the requirement as laid out in Article VIII, Section 3(d) of the club's constitution.

   3. Certify the Results of the Election held on July 12, 2025 for Officers of the Club for the 2026-2028 Term

      1. 1. For President, Rev. David Greene was elected to a third two-year term in accordance with Article II, Section 4(a) of the club's bylaws.

         2. For Vice President, Chase West was elected to a second two-year term as Vice President. He received 10 votes, and Glenda Williams received 8 votes.

         3. For Secretary, Robin Vickers was elected in accordance with Article II, Section 4(a) of the club's bylaws.

         4. For Treasurer, Sue Greene was elected to a third two-year term in accordance with Article II, Section 4(a) of the club's bylaws.

   4. Form and adopt the following description for a new Civic Committee: Chaired by the Civic Chair, promotes civic engagement and public awareness through nonpartisan initiatives that encourage voter registration, community participation, and understanding of government processes. The committee may organize forums, partner with local agencies, support community events, and educate members on civic responsibilities—always in accordance with Lions Club policies on nonpartisanship and neutrality.

   5. End and dissolve the Flags Subcommittee, transferring the project and responsibilities to the Civic Committee.

   6. Adopt the following board policy with immediate effect: it shall be the policy of this club not to submit or issue resolutions of endorsement of any member of our own club who seeks election to any position within District 2-S4. This includes, but is not limited to, the offices of: Second Vice District Governor, First Vice District Governor, or District Governor. This policy is intended to foster a healthy, unbiased club environment and to avoid any perception of internal favoritism or political maneuvering. This policy does not preclude the club from submitting resolutions of support for candidates from other Lions Clubs who are running for elected District position, provided such support aligns with the values and mission of our club.

Matters concerning the welfare of the club

1. 1. Discussed the District 2-S4 Cabinet Meeting from July 25, 2025

   2. Discussed the Lions International Convention held in Orlando

   3. Discussed the plans and formation of new clubs sponsored by the Greater Houston Lions Club:

      1. 1. Virtual Specialty Club in District 2-X3, formed June 23, 2025

         2. Bartender Specialty Club

         3. Cameroon Culture Club in Houston Media Market Area

         4. Emergency Respondor Professional Club in Sienna

         5. Nigerian Culture Club in Killeen/Waco Media Market

         6. Pride/LGBTQ Support Specialty Club in Killeen/Waco Media Market

   4. Discussed the appointment of David Greene as the new Zone Chair; evaluated needs for reassignment or sharing of responsibilities.

Adjourned meeting at 7:17 PM

Call meeting to order at 7:01 PM

1. 1. President requests a quorum verification (4 of the 7 board members present) from the Secretary.

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. [ PRESENT ] Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. [ PRESENT ] Erinn Rochelle, Representation Chair

         5. [ PRESENT ] Glenda Williams, Club Administrator

         6. [ PRESENT ] Nathalie Herpin, Fellowship Chair

         7. [ PRESENT ] Robin Vickers, New Voices Chair

   2. Secretary confirmed that a quorum is present to proceed.

   3. President called the board meeting into session at 7:03 PM

Discussion of the Nominations for Officers of the Club

1. 1. Erinn Rochelle & Sue Greene submitted their withdrawal from consideration as Secretary.

   2. Robin Vickers submitted her withdrawal from consideration as Vice President.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Accept the minutes of the previous regular board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   2. Accept the minutes of the previous special board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   3. Accept as accurate the reconciled finances of the club from June 2025, reported by the Treasurer and submitted by the Stewardship Committee. This item satisfies the requirement as laid out in Article VIII, Section 3(d) of the club's constitution.

   4. Certify the Nominations for Officers of the Club for the 2026-2028 Term

      1. 1. For President, the nominee;

            1. 1. Rev. David Greene, to be elected automatically in accordance with Article II, Section 4(a) of the club's bylaws.

         2. For Vice President, the nominees;

            1. 1. Chase West, to stand for election at the duly called elections meeting on July 12, 2025

               2. Glenda Williams, to stand for election at the duly called elections meeting on July 12, 2025

         3. For Secretary, the nominee;

            1. 1. Robin Vickers, to be elected automatically in accordance with Article II, Section 4(a) of the club's bylaws.

         4. For Treasurer, the nominee;

            1. 1. Sue Greene, to be elected automatically in accordance with Article II, Section 4(a) of the club's bylaws.

   5. Adopt the following description for the ALERT Subcommittee: Led by the ALERT Chair, coordinates the club’s preparedness, response, and recovery efforts for emergencies and disasters affecting the community. This includes developing emergency response plans, maintaining contact with local agencies, organizing volunteer efforts, and ensuring the club is ready to assist when needed. The chair also promotes awareness of the Lions ALERT program and may lead club involvement in disaster relief training, supply drives, or response initiatives.

   6. Adopt the following description for the New Voices Committee: Chaired by the New Voices Chair, leads efforts to elevate underrepresented voices within the club and the broader Lions organization, with a focus on promoting gender parity, inclusion, and diversity. This role includes identifying emerging leaders, celebrating member contributions, and coordinating initiatives that spotlight service, leadership, membership, and marketing achievements. The chair works closely with other committees to ensure that all Lions feel seen, valued, and empowered to lead.

   7. Instruct the President to submit the Club Excellence Award application to Immediate Past District Governor Devin Lemon.

Matters concerning the welfare of the club

1. 1. Discuss club attendance and participation at the Cabinet Meetings, Zone Meetings, and the Council of Governors Meetings

      1. 1. By unanimous acclimation, the official policy of the board shall be one of passive involvement or non-involvement at Cabinet meetings, Zone meetings, and Council of Governors meetings. The determination shall be made by the leadership team at the time of each meeting.

Adjourn meeting at 7:57 PM

Call meeting to order at 7:00 PM

1. 1. President requests a quorum verification from the Secretary

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. [ PRESENT ] Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. Daniel Lee, General Counsel

         5. [ PRESENT ] Glenda Williams, Service Chair

   2. Secretary confirms that a quorum is present to proceed.

   3. President calls the board into session at 7:12 PM.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Set the schedule for regular board meetings to be held every 1st Sunday at 7 PM via Google Meet or other electronic means; and set the schedule for any makeup board meeting that must be held due to insufficient quorum to be the 3rd Sunday at 7 PM.

   2. Assemble the following short-term working groups which shall be assigned to recommend a policy or procedure to the board. These are not committees, but instead are functions of the Fellowship Committee.

      1. 1. Records Storage & Retention

         2. Firearms, Weapons, & General Safety

         3. Appropriate Attire when at Club Meetings & Gatherings

         4. Flow- the order of club meetings & gatherings, including pledges, prayers, and pageantry

         5. Protocol for hosting other clubs, the district, multiple district, and international

   3. Assemble the following permanent working groups which shall be assigned to continually evaluate relationships, policies, or procedures and make recommendations to the board. These are not committees, but are instead functions that shall be jointly administered by the Fellowship and Representation Committees.

      1. 1. Permanent Group for Strategic Recruiting to identify ongoing deficiencies in our club.

         2. Permanent Group for Strategic Partnership to identify new opportunities for organizational partners & evaluate existing ones.

Discussed and consider that Jay Matheson has indicated his intent to transfer to the Rosenberg Lions Club. After confirming that there is no indebtedness to the club; motion to approve transfer effective June 30, 2025 made, seconded, and adopted unanimously.

Board meeting held in recess, convene the Annual Meeting of the club

1. 1. Club Excellence Award, presented by Secretary Treasurer Sue Greene

   2. Phillips Award, presented to Nathalie Herpin by Service Chair Glenda Williams

   3. Swearing in of the President, Vice President, and Secretary Treasurer, by Judge Cheryl Elliot Thornton

   4. Upcoming highlights for the year, by President David Greene

   5. Open Discussion of the Club

      1. 1. Glenda Williams introduced the Lunches of Love nonprofit in Rosenberg, and encouraged individual members to help.

   6. Return to the Board Meeting

Meeting adjourned at 7:37 PM

Call meeting to order at 3:52 PM

1. 1. President requests a quorum verification from the Secretary

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. Daniel Lee, General Counsel

         5. [ PRESENT ] Glenda Williams, Service Chair

   2. Secretary confirms that a quorum is present to proceed.

   3. President calls the board meeting to order.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Approve to reschedule the Charter Party to August 30, 2025 on the basis of medical emergency of the International Guest Speaker.

   2. For the Charter Party; approve First Christian Church Katy's Fellowship Hall 22101 Morton Ranch Rd. as the venue, and 5 PM as the time that the program will begin.

   3. For the Charter Party; approve a budget of $300 to secure the venue, and the Treasurer shall sign the check(s).

   4. For the Charter Party; approve a budget of $400 in catering and food costs, and the Treasurer or President shall the check(s).

   5. Approve an emergency venue change for the Annual Meeting to Virtual via Google Meet; in response to the Charter Party having been rescheduled.

No additional business.

Meeting adjourned at 4:05 PM

Call meeting to order at 7:01 PM

1. 1. President requests a quorum verification from the Secretary

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. [ PRESENT ] Daniel Lee, General Counsel

         5. [ PRESENT ] Glenda Williams, Service Chair

   2. Secretary confirms that a quorum is present to proceed.

   3. President calls the board meeting to order.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Accept the minutes of the previous board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   2. Accept as accurate the reconciled finances of the club from May 2025, reported by the Treasurer and submitted by the Stewardship Committee. This item satisfies the requirement as laid out in Article VIII, Section 3(d) of the club's constitution.

   3. Create and add to Board Policy the following subcommittee under the Rules Committee: The Protocol Subcommittee assists in balancing club culture and traditions with District, Multiple District, and International protocol to maximize goodwill across clubs and the wider association. 

   4. Board Appointments for the 2025-2026 Fiscal Year, beginning on July 1, 2025. In addition to the elected officers of President, Vice President, Secretary, and Treasurer; and in addition to the previously approved appointments; the President makes the following appointments to the board of directors for the July 1, 2025 to June 30, 2026 fiscal year.

      1. 1. Melaine Sweeney, individually. They will perform the duties of LCIF Coordinator.

         2. Erinn Rochelle, individually. They will perform the duties of Representation Chair.

No additional business.

Meeting adjourned at 7:03 PM

Call meeting to order at 6:41 PM

1. 1. President requests a quorum verification from the Secretary

      1. 1. [ PRESENT ] David Greene, President & Executive Director

         2. Chase West, Vice President

         3. [ PRESENT ] Sue Greene, Secretary Treasurer

         4. [ PRESENT ] Daniel Lee, General Counsel

         5. [ PRESENT ] Glenda Williams, Service Chair

         6. Shayla Anderson, Representation Chair

   2. Secretary confirms that a quorum is present to proceed.

   3. President calls the board meeting to order.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Accept the minutes of the previous board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   2. Accept as accurate the reconciled finances of the club from April 2025, reported by the Treasurer and submitted by the Stewardship Committee. This item satisfies the requirement as laid out in Article VIII, Section 3(d) of the club's constitution.

   3. Add an additional regular monthly meeting for the second Monday of each month, at 7 PM, at Parry's Pizzeria in Sugar Land, TX or a suitable alternative location at the discretion of the President. This will begin in June 2025.

   4. Add an additional regular monthly meeting for the second Saturday of each month, at 3 PM, at the Precinct 4 Annex in Richmond, TX, or a suitable alternative location at the discretion of the President. This will begin in July 2025.

   5. Board Appointments for the 2025-2026 Fiscal Year, beginning on July 1, 2025. In addition to the elected officers of President, Vice President, Secretary, and Treasurer; the President makes the following appointments to the board of directors for the July 1, 2025 to June 30, 2026 fiscal year.

      1. 1. Glenda Williams, individually. They will perform the duties of Club Administrator.

         2. Nathalie Herpin, individually. They will perform the duties of Fellowship Chair.

         3. Robin Vickers, individually. They will perform the duties of New Voices Chair.

   6. Designate Glenda Williams to automatically assume the role and responsibilities of the next vacated elected position- either Vice President, Secretary, or Treasurer- for the remainder of the term, ending June 30, 2026, except President, in the event that a vacancy appears before June 30, 2026.

   7. Retroactively to October 15, 2024; remove Shayla Anderson from the Board of Directors, as the last board meeting she attended was the August 21, 2024 meeting.

   8. Amend the awarding of the Phillips Service Award: to instead be decided by the board of directors in executive session; change the second criteria to add the words "should be" before "at least 3."

No additional business.

Meeting adjourned at 6:43 PM

Call meeting to order at 8:57 PM

1. 1. President requests a quorum verification from the Secretary

      1. • [ PRESENT ] David Greene, President & Executive Director

         • Chase West, Vice President

         • [ PRESENT ] Sue Greene, Secretary Treasurer

         • [ PRESENT ] Daniel Lee, General Counsel

         • [ PRESENT ] Glenda Williams, Service Chair

         • Shayla Anderson, Representation Chair

   2. Secretary confirms that a quorum is present to proceed.

   3. President calls the board meeting to order.

Consent Agenda; motion made, seconded, and adopted unanimously.

1. 1. Accept the minutes of the previous board meeting, reported by the Secretary and submitted by the Stewardship Committee. 

   2. Accept as accurate the reconciled finances of the club from March 2025, reported by the Treasurer and submitted by the Stewardship Committee. This item also satisfies the constitutional requirement of conducting a financial review.

No additional business.

Meeting adjourned at 9:00 PM

Call meeting to order at 6:35 pm

1. 1. President requests a quorum verification from the Secretary

      1. • [ PRESENT ] David Greene, President & Executive Director

         • [ PRESENT ] Chase West, Vice President

         • [ PRESENT ] Sue Greene, Secretary Treasurer

         • Daniel Lee, General Counsel

         • [ PRESENT ] Glenda Williams, Service Chair

         • Shayla Anderson, Representation Chair

   2. Secretary confirms that a quorum is present to proceed with 4 out of 6 board members present.

   3. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submits the minutes of the previous board meeting for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   2. Treasurer submits the reconciled finances of the club from February 2025 for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

Update on name change status from the President

Discussed request for donation, will forward the request on to other clubs.

Meeting adjourned at 6:41 PM

Call meeting to order at 8:49pm

1. 1. President requests a quorum verification from the Secretary

      1. • [ PRESENT ] David Greene, President & Executive Director

         • [ PRESENT ] Chase West, Vice President

         • [ PRESENT ] Sue Greene, Secretary Treasurer

         • Daniel Lee, General Counsel

         • [ PRESENT ] Glenda Williams, Service Chair

         • Shayla Anderson, Representation Chair

   2. Secretary confirms that a quorum is present to proceed with 4 out of 6 board members present.

   3. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submits the minutes of the previous board meeting for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   2. Treasurer submits the reconciled finances of the club from December 2024 for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   3. Treasurer submits the reconciled finances of the club from January 2025 for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

Consider adoption of Board Policy to be titled: 18. Restructured Standing Committees. Motion made and seconded to accept; accepted unanimously.

Meeting adjourned at 8:54 PM

Call meeting to order at 6:33 pm

1. 1. President requests a quorum verification from the Secretary

      1. • [ PRESENT ] David Greene, President & Executive Director

         • Chase West, Vice President

         • [ PRESENT ] Sue Greene, Secretary Treasurer

         • Daniel Lee, General Counsel

         • [ PRESENT ] Glenda Williams, Service Chair

         • Shayla Anderson, Representation Chair

   2. Secretary confirms that no quorum exists to proceed with 3 out of 6 board members present.

   3. Meeting adjourned at 6:34 PM

Call meeting to order at 9:33 pm

1. 1. President requests a quorum verification from the Secretary

      1. • [ PRESENT ] David Greene, President & Executive Director

         • Chase West, Vice President

         • [ PRESENT ] Sue Greene, Secretary Treasurer

         • [ PRESENT ] Angela Goad, Club Administrator

         • [ PRESENT ] Daniel Lee, General Counsel

         • Glenda Williams, Service Chair

         • Shayla Anderson-Edwards, Representation Chair

   2. Secretary confirms that a quorum is present to proceed with 4 out of 7 board members present.

   3. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submits the minutes of the previous board meeting for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   2. Treasurer submits the reconciled finances of the club from November 2024 for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

No matters concerning the welfare of the club

No additional business

Meeting adjourned at 9:36 PM

Call meeting to order at 6:05 pm

1. 1. President requests a quorum verification from the Secretary

      1. • [ PRESENT ] David Greene, President & Executive Director

         • Chase West, Vice President

         • [ PRESENT ] Sue Greene, Secretary Treasurer

         • Angela Goad, Club Administrator

         • [ PRESENT ] Daniel Lee, General Counsel

         • [ PRESENT ] Glenda Williams, Service Chair

         • Shayla Anderson-Edwards, Representation Chair

   2. Secretary confirms that a quorum is present to proceed with 4 out of 7 board members present.

   3. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submits the minutes of the previous board meeting for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   2. Treasurer submits the reconciled finances of the club from October 2024 for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

No matters concerning the welfare of the club

No additional business

Meeting adjourned at 6:07 PM

Call meeting to order at 6:10 pm

1. 1. Recognition of the Board of Directors

      • 1. [ PRESENT ] David Greene, President & Executive Director

        2. [ PRESENT ] Chase West, Vice President & Flags Chair

        3. [ PRESENT ] Sue Greene, Secretary Treasurer

        4. Angela Goad, Club Administrator

        5. [ PRESENT ] Daniel Lee, General Counsel

        6. [ PRESENT ] Glenda Williams, Service Chair

        7. Shayla Anderson-Edwards, Representation Chair

   2. President requests a quorum verification from the Secretary

   3. Secretary confirms that a quorum is present to proceed with 5 out of 7 board members present.

   4. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submitted the minutes of the previous board meeting for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   2. Treasurer submitted the finances of the club for August 2024 for acceptance. Motion made and seconded to accept as submitted; accepted unanimously.

   3. Treasurer submitted the finances of the club for September 2024 for acceptance. Motion made and seconded to accept as submitted; accepted unanimously.

No matters concerning the welfare of the club

No additional business

Meeting adjourned at 6:13 PM

Call meeting to order at 8:02 pm

1. 1. Recognition of the Board of Directors

      • 1. [ PRESENT ] David Greene, President & Executive Director

        2. [ PRESENT ] Chase West, Vice President & Flags Chair

        3. [ PRESENT ] Sue Greene, Secretary Treasurer

        4. [ PRESENT ] Angela Goad, Club Administrator

        5. Daniel Lee, General Counsel

        6. [ PRESENT ] Glenda Williams, Service Chair

        7. [ PRESENT ] Shayla Anderson-Edwards, Representation Chair

   2. Recognition of the Non-Voting Board Advisors

      • 1. Angela Cases, Past District Governor

        2. Ella Aubin, Guiding Lion

        3. Vicky Dulin, Past District Governor

        4. Cameron Samuels, SEAT Coordinator

        5. Dane Gare, Environmental Chair

        6. Danylle Matherne, Leo Clubs Chair

        7. Greg Dyer, Nominating Chair

        8. Greg Goedecker, ALERT Chair

        9. LaToya Hurley, Marketing Chair

        10. [ PRESENT ] Nathalie Herpin, Activism Chair & Members Chair

   3. President requests a quorum verification from the Secretary

   4. Secretary confirms that a quorum is present to proceed with 6 out of 7 board members present.

   5. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submitted the minutes of the previous board meeting for consideration. Motion made and seconded to accept as submitted; accepted unanimously.

   2. Treasurer submitted the finances of the club up for July 2024 for acceptance. Motion made and seconded to accept as submitted; accepted unanimously.

Matters concerning the welfare of the club

Additional business

1. Proposal of Board Policy: In light of the difficulties faced by the Bay Area League of Extraordinary Lions Club with their chain of command failing to produce a President or functioning Board, we should develop a board policy recognizing and deputizing board individuals who may perform the functions and duties of the President, as authorized by the President, in the event that both the President and Vice President are rendered incapable of performing the duties. After discussion, no action is necessary at this time.

2. Convene the search for a new board member: Our club has 74 members. We have a 10-to-1 ratio of club members to board members. Based on this existing ratio, and the expectation that we will recruit new members, we need to decide which committee would best be responsible for this task, and then form a search subcommittee for the specific task of identifying one club member to join the board. After discussion, no action is necessary at this time.

3. Discuss the District 2-S4 Dues Statement and whether we will instruct the Treasurer to dispute the amounts assessed. After discussion, the Treasurer was instructed by unanimous assent to dispute the dues.

Meeting adjourned at 8:47 PM

Call meeting to order at 7:32 pm

1. 1. Recognition of the Board of Directors

      • 1. [ PRESENT ] David Greene, President & Executive Director

        2. [ PRESENT ] Chase West, Vice President & Flags Chair

        3. [ PRESENT ] Sue Greene, Secretary Treasurer

        4. [ PRESENT ] Angela Goad, Club Administrator

        5. Daniel Lee, General Counsel

        6. [ PRESENT ] Glenda Williams, Service Chair

        7. [ PRESENT ] Shayla Anderson-Edwards, Representation Chair

   2. Recognition of the Non-Voting Board Advisors

      • 1. Angela Cases, Past District Governor

        2. Ella Aubin, Guiding Lion

        3. Vicky Dulin, Past District Governor

        4. Cameron Samuels, SEAT Coordinator

        5. Dane Gare, Environmental Chair

        6. Danylle Matherne, Leo Clubs Chair

        7. Greg Dyer, Nominating Chair

        8. Greg Goedecker, ALERT Chair

        9. LaToya Hurley, Marketing Chair

        10. [ PRESENT ] Nathalie Herpin, Activism Chair & Members Chair

   3. President requests a quorum verification from the Secretary

   4. Secretary confirms that a quorum is present to proceed with 6 out of 7 board members present.

   5. President calls the board meeting to order.

Committee & Officer Reports

1. 1. Secretary submitted the minutes of the previous board meeting for consideration. Motion made by Glenda and seconded by Chase to accept as submitted. Accepted unanimously.

   2. Treasurer would normally submit the finances of the club from the previous month in this fiscal year to the board for consideration. At the July Regular Board Meeting, there is no report to submit, as the finances of the club from the previous month were accepted at the July 1 Special Board Meeting.

   3. Standing Committees

      • 1. Leadership Committee Report - No Report

        2. Membership Committee Report - No Report

        3. Marketing Committee Report - No Report

        4. Nominating Committee Report - No Report

        5. Rules Committee Report - No Report

        6. Service Committee Report - No Report

        7. Technology Committee Report - No Report

   4. Other Committees

      • 1. Activism Committee Report - No Report

        2. ALERT Committee Report - No Report

        3. Environmental Committee Report - No Report

        4. Flags Committee Report - No Report

        5. Leo Clubs Committee Report - No Report

        6. SEAT Committee Report  - No Report

Matters concerning the welfare of the club

Additional business

1. In regards to the Texas Lions Foundation grant application, motioned by Sue and seconded by Glenda: "Based on the fact that this is not what we applied for, and the proposed terms issued by the Trustee are not in line with the grant guidelines as staed on the Texas Lions Foundation website, or in line with the code of ethics of Lions International, I cannot in good conscience recommend or support accepting these funds; and I motion that we direct the President to withdraw the application he submitted and not proceed with this project." Motion passed unanimously without David abstaining.

2. Motion to grant David Greene Lifetime membership in our club, understanding that the club will still be required to pay dues for his membership, in recognition and consideration for the significant financial contributions made benefitting the club. Motion passed unanimously without opposition or objection.

Meeting adjourned at 8:02 PM

Call meeting to order

1. 1. Recognition of the Board of Directors and Non-Voting Advisors

      1. 1. David Greene, President

         2. Chase West, Vice President

         3. Sue Greene, Secretary Treasurer

   2. President requests a quorum verification from the Secretary

   3. Secretary confirms that a quorum is present to proceed.

   4. President calls the board meeting to order as 12:01 AM.

Committee & Officer Reports

1. 1. Secretary submits the minutes of the previous board meeting for consideration. Motioned by David, seconded by Sue. Accepted unanimously.

   2. Treasurer submits the finances of the club to the board to be audited by the Finance Committee.

Matters concerning the welfare of the club

1. 1. Consent Agenda, to take effect upon the conclusion of the board meeting. Motioned by David, seconded by Sue. Accepted unanimously.

      1. 1. Creation of the Leo Clubs Committee, which oversees the Leo Advisors and sponsored Leo Clubs. The appointment and removal of the Chair shall be at the discretion of the President.

         2. Creation of the Representation Committee, which ensures that our club represents the community we aim to serve. The appointment and removal of the Chair shall be at the discretion of the President.

         3. Amendments to the Constitution and By-Laws

            1. 1. Place before the club members a motion to amend the constitution and bylaws, where applicable, to remove the position of Marketing Communications Chair from automatically being an Officer and Board Member, in line with all other Chair positions referenced; AND to amend the constitution and bylaws, where applicable, to codify the name changes of committees and positions as found in the existing Board Policy, without the inclusion of additional committees.

         4. Committee Assignments and Appointments for the 2024-2025 Fiscal Year

            1. 1. Re-Appoint David Greene as Executive Director of the Club

               2. Re-Appoint Cameron Samuels as SEAT Coordinator, and to Chair the SEAT Committee

               3. Re-Appoint Chase West to Chair the Flag Committee

               4. Re-Appoint Dane Gare to Chair the Environmental Committee

               5. Re-Appoint Daniel Lee as General Counsel, and to Chair the Rules Committee

               6. Re-Appoint David Greene to Chair the Technology Committee

               7. Re-Appoint Glenda Williams to Chair the Service Committee

               8. Re-Appoint Greg Goedecker to Chair the ALERT Committee

               9. Appoint Angela Goad as Club Administrator

               10. Appoint Danylle Matherne to Chair the Leo Clubs Committee

               11. Appoint Greg Dyer to Chair the Nominating Committee in their capacity as the current Phillips Service Award Honoree

               12. Appoint LaToya Hurley to Interim Chair the Marketing Committee, until the conclusion of the vote on the related amendment

               13. Appoint Nathalie Herpin to Chair the Activism Committee

               14. Appoint Nathalie Herpin to Chair the Members Committee

               15. Appoint Shayla Anderson-Edwards to Chair the Representation Committee

         5. Appointments to the Board of Directors as Directors for the 2024-2025 Fiscal Year

            1. 1. Re-Appoint Angela Goad to the Board as an at-large board member

               2. Re-Appoint Glenda Williams to the Board as an at-large board member

               3. Appoint Daniel Lee to the Board as an at-large board member

               4. Appoint Shayla Anderson-Edwards to the Board as an at-large board member

         6. Appointments to the Board as Non-Voting Advisors for the 2024-2025 Fiscal Year

            1. 1. Appoint Ella Aubin as Non-Voting Advisor to the Board in their capacity as Guiding Lion

               2. Appoint Angela Cases as Non-Voting Advisor to the Board in their capacity as Past District Governor

               3. Appoint Vicky Dulin as Non-Voting Advisor to the Board in their capacity as Past District Governor

               4. Appoint Cameron Samuels as Non-Voting Advisor in their capacity as SEAT Chairperson

               5. Appoint Dane Gare as Non-Voting Advisor in their capacity as Environmental Chair

               6. Appoint Danylle Matherne as Non-Voting Advisor in their capacity as Leo Clubs Chair

               7. Appoint Greg Goedecker as Non-Voting Advisor in their capacity as ALERT Chair

               8. Appoint Greg Dyer as Non-Voting Advisor in their capacity as Nominating Chair

               9. Appoint Nathalie Herpin as Non-Voting Advisor in their capacity as a Members Chair

               10. Appoint LaToya Hurley as Non-Voting Advisor in their capacity as Interim Marketing Chair

               11. Re-Appoint Daniel Lee as Chair of the Rules Committee in their capacity as General Counsel

         7. Board Policies

            1. 1. Clarify Board Policy 11. Automatic LCIF Donations to not conflict with Board Policy 10. Minimum Account Balance. In the event of conflict between these two policies, Board Policy 10 takes priority.

               2. Revise Board Policy 11 to cap the automatic LCIF donations to the level mentioned as necessary to achieve the Lions International Club Excellence Award. Adjust the phrase from "donated" to "donate or cause to be donated."

               3. Create Board Policy whereby the Club will donate or cause to be donated $2 per member annually, based on the club roster on July 1 at opening day. This will be numbered as Board Policy 11.b, and Board Policy 11 will be renamed to Automatic Donations.

               4. Create Board Policy whereby the Club will donate 75% of all charitable contributions to Cane Island Katy, up to $2,000. This will be numbered as Board Policy 11.c. and will automatically expire once the $2,000 limit has been achieved. This is to cover a loan made by Cane Island Katy to the club, and so will take priority over Board Policy 10.

               5. Revoke the Board Policy regarding Luke Day, as that partnership has ended. This dissolves the Luke Day Committee.

         8. Monetary

            1. 1. Affirm that the balances of the club's bank accounts are accurate and current. Confirm corroboration as submitted from the 2023-2024 Board of Directors: David Greene (President), Raevyn Adams (Vice President), Mattie Thigpen (Secretary), Sue Greene (Treasurer), Angela Goad (At-Large), and Glenda Williams (At-Large).

               2. Re-appoint and authorize as signatories for all banking and financial instruments David Greene in their capacity as President, and Sue Greene in their capacity as Treasurer.

               3. Instruct the Treasurer to review the policies of PNC Bank and determine in their sole discretion the appropriate banking institution for the 2024-2025 Fiscal Year. Grant autonomy for the Treasurer, or in their absence the President, to open bank accounts as necessary for the operation of the club.

               4. Confirm approval of payment plans and dues adjustments for various members as applicable, as having been inherited from the previous board, and to be reviewed for continued relevance confidentially.

Meeting adjourned at 12:10 AM

Call meeting to order

1. 1. Recognition of the Board of Directors and Permanent Participation Members

      • • PRESENT David Greene, President & Executive Director [ MEETING CHAIR ]

        • Raevyn Adams, Vice President [ MEDICAL EXCUSE ]

        • Mattie Thigpen, Secretary [ MEDICAL EXCUSE ]

        • PRESENT Sue Greene, Treasurer & Club Administrator [ ACTING SECRETARY ]

        • PRESENT Glenda Williams, At-Large Club Director & Service Chair

        • *** Daniel Lee, Club General Counsel – Non-Board Participant

        • *** Angela Shaver, Membership Chair – Non-Board Participant

   2. President requests a quorum verification from the Secretary

   3. Secretary confirms that a quorum is present to proceed.

   4. President calls the board meeting to order at 2:42 PM

   5. President reads any questions or comments that have been sent by members.

Appointments

1. 1. Appoint to the current board: Angela Goad as At-Large Club Director for 2023-2024. No objections from the board, so appointed directly with immediate effect.

Committee Reports

1. 1. Secretary's Report: Secretary submits the minutes of the previous board meeting for consideration and approval. Motioned by Sue, seconded by Glenda. Unanimously adopted.

      • See below for previous meeting's minutes.

   2. Finance Committee: Treasurer submits the finances of the club to the board to be audited by the Finance Committee.

      • Report has been submitted and is stored separately.

   3. Leadership Committee: Report from Chase West on training opportunities and activities.

      • Training opportunities are emailed to board members, who notify their service/care group teams.

   4. Membership Committee: Report from Angie Shaver on service groups.

      • Angie's group has 14 members, Glenda's group has 14 members, Chase's group has 14 members, Kayode's group has 14 members, and Sue's group has 14 members. David covers the 5 group leads.

   5. Marketing Committee: Report from David Greene on news media engagement.

      • Analytics show upward trend on engagement. We need all members to loop in their social media, like & follow, and share.

   6. Nominating Committee: Report from Glenda Williams on the upcoming service activities.

      • The Nominating Committee convened May 2024 in closed session to select the 4th Phillips Service Award honoree. The committee has narrowed down the candidates to a single honoree, which will be announced later today.

   7. Rules Committee: Report from David Greene on amendments, board policies, and other related rules.

      • Response from legal on whether we need to submit articles of formation to the State of Texas with regards to the formation of the Texas GSA Leo Club and the Travis HS Leo Club. We do not have to, but we are allowed to.

   8. Service Committee: Report from Glenda Williams on the service of the club's members.

      • The club is actively serving multiple times throughout the day, and we are on track to earn the Club Excellence Award for the second year in a row.

   9. Technology Committee: Report from David Greene on Google Workspace Drive.

      • Storage: 106 Gigabytes of the allotted 100,000 Gigabytes.

      • Users: 53 users which includes courtesy users for Districts 2-S2, 2-S4, and directly associated non-profits.

Matters concerning the welfare of the club

1. 1. Consent Agenda motioned by Glenda, seconded by Sue, and adopted unanimously

      • • Response from Lions International Legal Division regarding Madeline Birdsong's requested refund of a payment made to the club which was part of a recurring payment that she did not cancel. We have a history of rejecting refunds, and since Legal has assured us that the decision is ours to make, we are delegating the decision to the entire club due to her position as District Governor, and her stated issues with our club. The club will vote on the matter at our Annual Meeting.

        • Direct the Secretary to remove members who owe dues in May 2024, and have neither paid their dues nor made arrangement to pay their dues, effective May 31, 2024.

        • Direct the Secretary to remove members who owe dues in June 2024, and have neither paid their dues nor made arrangement to pay their dues, effective June 30, 2024.

No additional business before the board before convening the Annual Meeting

Convene Annual Meeting of the Fort Bend County West Lions Club

1. 1. Statement on the Purpose of the Annual Meeting and recounting the successes of the year.

   2. Introduction of Immediate Past District Governor Vicky Dulin, recognition, and request to install officers and chairpersons for the July 2024 to June 2025 Lions Year.

      • • Installation of Rev. David Greene as President and Executive Director

        • Installation of Chase West as Vice President and Flags Chair

        • Installation of Sue Greene as Secretary and Treasurer

        • Installation of Angela Goad as Club Administrator

        • Installation of Glenda Williams as Service Chair

        • Installation of Danylle Matherne as Leo Clubs Chair

   3. Introduction of Past District Governor Billy Gray Jr., recognition, and request to induct members who have joined the club, have not yet been inducted, and are present and in person.

      • • Nathalie Herpin

   4. Awards

      • • Phillips Service Award, presented to Greg Dyer by 2023 Honoree Glenda Williams

        • Senior Master Builder Key presented to Rev. David Greene by Past District Governors Billy Gray Jr. & Vicky Dulin

        • President's Recognition Award, presented to Nathalie Herpin by Club President Rev. David Greene

        • President's Recognition Award, presented to Sue Greene by Club President Rev. David Greene

        • Globe of Service, presented to Mattie Thigpen by Past District Governor Vicky Dulin

        • Globe of Service, presented to Glenda Williams by Past District Governor Vicky Dulin

        • Globe of Service, presented to Jeannine Honicker by Club President Rev. David Greene

   5. Matters before the club

      • • 1. Discuss and vote on the matter referred to the club by the board regarding the requested refund by Madeline Birdsong. Motion made by David to refund on the basis that this transaction was made in error, and is neither a donation nor membership dues; seconded by Sue. Motion passed. 

Close the Annual Meeting of the Fort Bend County West Lions Club, returning the meeting to Board only

Calling Special Board Meeting for July 1, 2024 at 12:01 AM with the new board of directors for the purpose of appointing the installed board members who are not elected, and any other business as deemed appropriate by the board.

Adjournment of board meeting

Call meeting to order

1. 1. Recognition of the Board of Directors and Permanent Participation Members

      • • PRESENT David Greene, President & Executive Director [ MEETING CHAIR ]

        • Raevyn Adams, Vice President [ MEDICAL EXCUSE ]

        • Mattie Thigpen, Secretary [ MEDICAL EXCUSE ]

        • PRESENT Sue Greene, Treasurer & Club Administrator [ ACTING SECRETARY ]

        • PRESENT Glenda Williams, At-Large Club Director & Service Chair

        • *** Daniel Lee, Club General Counsel – Non-Board Participant

        • *** Angela Shaver, Membership Chair – Non-Board Participant

   2. President requests a quorum verification from the Secretary

   3. Secretary confirms that a quorum is present to proceed; David, Sue, and Glenda were present.

   4. President calls the board meeting to order at 5:32 PM.

   5. No questions or comments were submitted by members of the club.

Committee Reports

1. 1. Secretary's Report: Secretary submitted the minutes of the previous board meeting for consideration and approval. Approved unanimously.

   2. Finance Committee: Treasurer submitted the finances of the club to the board to be audited by the Finance Committee.

   3. Leadership Committee: Report from Chase West on training opportunities and activities.

      • Training opportunities are emailed to board members, who notify their service/care group teams.

   4. Membership Committee: Report from Angie Shaver on service groups.

      • Angie's group has 14 members, Glenda's group has 14 members, Chase's group has 14 members, Kayode's group has 14 members, and Sue's group has 13 members. David covers the 5 group leads.

   5. Marketing Committee: Report from David Greene on news media engagement.

      • Analytics show upward trend on engagement. We need all members to loop in their social media, like & follow, and share.

   6. Nominating Committee: Report from Glenda Williams on the upcoming service activities.

      • The Nominating Committee convened April 14, 2024 in closed session to select the 4th Phillips Service Award honoree. The committee has narrowed down the candidates to two, and another closed session will be convened in May to select the honoree.

   7. Rules Committee: Report from David Greene on amendments, board policies, and other related rules.

      • With the formation of the Texas GSA Leo Club and the Travis HS Leo Club, refer to legal on whether we need to submit articles of formation to the State of Texas.

   8. Service Committee: Report from Glenda Williams on the service of the club's members.

      • The club is actively serving multiple times throughout most days, and we are on track to earn the Club Excellence Award for the second year in a row.

   9. Technology Committee: Report from David Greene on Google Workspace Drive.

      • Storage: 102 Gigabytes of the allotted 100,000 Gigabytes.

      • Users: 53 users which includes courtesy users for Districts 2-S2, 2-S4, and directly associated non-profits.

Matters concerning the welfare of the club

1. 1. Consent Agenda, motioned by Glenda, seconded by Sue, accepted unanimously

      • • Notice of engagement of two grant writers who will apply for grants for the club as well as the associated nonprofits.

        • Texas GSA Leo Club has been chartered April 24, 2024 as a community, state-wide Alpha Leo Club. The $100 levy has been paid electronically. They opened with 46 Leo members.

        • Travis HS Leo Club has been chartered May 1, 2024 as a school-based Alpha Leo Club. The $100 levy has been paid electronically. They opened with 60 Leo members.

        • Madeline Birdsong has requested a refund of a payment made to the club which was part of a recurring payment that she did not cancel. We have a history of rejecting refunds, however based on her position as District Governor, and her stated issues with our club, we table this matter until the June 2024 board meeting and seek guidance from Lions International Legal Division on the appropriate course of action.

   2. Permanent Recognition of Chase West, Member and Vice President Elect to participate in all board meetings up to but excluding voting motioned, seconded, and approved unanimously.

   3. Board Policy creating the Luke Day Committee; the Luke Day Committee shall be responsible for the coordination and communication of the Luke Day Annual Service Project in collaboration with NextHome Top Realty. The appointment and removal of Chair shall be at the discretion of the President.

   4. Notice from Angie Shaver on the postponement of Luke Day from June 2024 until October 2024. Discussion of Luke Day pricing, which was referred to the newly created Luke Day Committee.

No additional business

Meeting adjourned at 5:50 PM.

Call meeting to order

1. 1. Recognition of the Board of Directors and Permanent Participation Members

      • • PRESENT David Greene, President & Executive Director [ MEETING CHAIR ]

        • Raevyn Adams, Vice President [ MEDICAL EXCUSE ]

        • PRESENT Mattie Thigpen, Secretary [ VIRTUAL ]

        • PRESENT Sue Greene, Treasurer & Club Administrator [ ACTING SECRETARY ]

        • PRESENT Glenda Williams, At-Large Club Director & Service Chair

        • *** Daniel Lee, Club General Counsel – Non-Board Participant

        • *** Angela Shaver, Membership Chair – Non-Board Participant

   2. President requests a quorum verification from the Secretary

   3. Secretary confirms that a quorum is present to proceed; David, Mattie, Sue, and Glenda were present.

   4. President calls the board meeting to order at 4:01 PM.

   5. No questions or comments were submitted by members of the club.

Committee Reports

1. 1. Secretary's Report: Secretary submitted the minutes of the previous board meeting for consideration and approval. Approved unanimously.

   2. Finance Committee: Treasurer submitted the finances of the club to the board to be audited by the Finance Committee.

   3. Leadership Committee: Report from Chase West on training opportunities and activities.

      • Training opportunities are emailed to board members, who notify their service/care group teams.

   4. Membership Committee: Report from Angie Shaver on service groups.

      • Angie's group has 14 members, Glenda's group has 14 members, Chase's group has 14 members, Kayode's group has 14 members, and Sue's group has 13 members. David covers the 5 group leads.

   5. Marketing Committee: Report from David Greene on news media engagement.

      • We have engaged Innovative Marketing Group (IMG) to handle social media posting. Posts are made Monday thru Friday and are consistent with International Brand Guidelines. Additional posts are made as-needed by David, Chase, and Sue. David uploaded thousands of photos from his records spanning as far back as 2020 for use with IMG's promotions.

   6. Nominating Committee: Report from Glenda Williams on the upcoming service activities.

      • The Nominating Committee is scheduled to convene April 14, 2024 in closed session.

   7. Rules Committee: Report from David Greene on amendments, board policies, and other related rules.

      • The two Amendments on the floor are expected to pass. Board Policies are publicly available on our website.

   8. Service Committee: Report from Glenda Williams on the service of the club's members.

      • The club is actively service multiple times throughout the day, and we are on track to earn the Club Excellence Award for the second year in a row.

   9. Technology Committee: Report from David Greene on Google Workspace Drive.

      • Storage: 102 Gigabytes of the allotted 100,000 Gigabytes.

      • Users: 53 users which includes courtesy users for Districts 2-S2, 2-S4, and directly associated non-profits.

Matters concerning the welfare of the club

1. 1. Consent Agenda, motioned by Glenda, seconded by Sue, accepted unanimously

      • • Board Policy creating the Flag Committee; the Flag Committee shall be responsible for the service project of collecting damaged U.S. Flags for proper retirement and disposal. The Committee shall automatically expire at the end of the day June 30, 2025, unless reauthorized. The appointment and removal of Chair shall be at the discretion of the President.

        • Board Policy creating the SEAT Committee; the SEAT Committee shall be responsible for the coordination and communication of the Students Engaged in Advancing Texas project within the Katy Lions Foundation. The Committee shall automatically expire if there are no members of the club who are representatives of SEAT. The SEAT Committee Chair shall have the honorary rank of Second Vice President, and will be acknowledged in any official precedence where they are in attendance in accordance to that honorary rank. The appointment and removal of Chair shall be at the discretion of the President.

        • Board Policy creating the Activism Committee; the Activism Committee shall focus on wider nonpartisan community activism, particularly in the LGBTQ+ communities. This committee shall stand until or unless revoked. The appointment and removal of Chair shall be at the discretion of the President.

        • Notification: The club has received a grant for $3,000 from the Texas Lions Foundation to assist in recovery and rebuilding assistance following the April 10, 2024 Tornado that impacted Katy. Expenditure from this grant will be tracked and submitted to Texas Lions Foundation within 60 days.

        • Notification: The Katy Area Chamber of Commerce has discontinued our membership exchange. We are one of dozens of nonprofits that have had our complementary or "swapped" memberships cancelled by its Board. Members Rick Ellis and Matthew Ferraro are the courtesy memberships that our club have extended. As we have already paid International and District for their memberships until the end of June, we will give them an opportunity to renew or convert their membership into an individual, paid membership. If they choose not to renew, they will be dropped at the end of June 2024.

   2. Discussion on the merits of Chamber membership, and whether we should purchase a paid membership at the Katy Area Chamber, the Greater Houston LGBT Chamber, or another chamber. Member Greg Dyer volunteered to include us in his membership, so no purchase is necessary.

No additional business

Meeting adjourned at 4:08 PM.

Call meeting to order

1. 1. Recognition of the Board of Directors and Permanent Participation Members

      • • PRESENT David Greene, President & Executive Director [ MEETING CHAIR ]

        • Raevyn Adams, Vice President [ MEDICAL EXCUSE ]

        • Mattie Thigpen, Secretary [ MEDICAL EXCUSE ]

        • PRESENT Sue Greene, Treasurer & Club Administrator [ ACTING SECRETARY ]

        • PRESENT Glenda Williams, At-Large Club Director & Service Chair

        • *** Daniel Lee, Club General Counsel – Non-Board Participant

        • *** Angela Shaver, Membership Chair – Non-Board Participant

   2. President requests a quorum verification from the Secretary

   3. Secretary confirms that a quorum is present to proceed; David, Sue, and Glenda were present.

   4. President calls the board meeting to order at 4:01 PM.

   5. No questions or comments were submitted by members of the club.

Committee Reports

1. 1. Secretary's Report: Secretary submitted the minutes of the previous board meeting for consideration and approval. Approved unanimously.

   2. Finance Committee: Treasurer submitted the finances of the club to the board to be audited by the Finance Committee.

   3. Leadership Committee: Report from Chase West on the Regional Lions Leadership Institute March 2-3.

   4. Membership Committee: Report from Angie Shaver on service groups.

   5. Marketing Committee: Report from David Greene on news media engagement.

   6. Nominating Committee: Report from Glenda Williams on the upcoming service activities.

   7. Rules Committee: Report from David Greene on necessary bylaws amendment regarding dues.

   8. Service Committee: Report from Glenda Williams on the service of the club's members.

   9. Technology Committee: Report from David Greene on Google Workspace Drive.

Matters concerning the welfare of the club

1. 1. Consent Agenda, motioned by Sue, seconded by Glenda. Accepted unanimously.

      • • Notice of District 2-S4 convention and cabinet meeting April 12 and 13.

        • Adoption of board policy with regards to requests for donations, whereby all outside donation requests regardless of size must go to club vote.

        • Adoption of board policy with regards to dues payments to Lions International and District 2-S4, whereby all mandatory Lions dues be automatically authorized to be paid.

        • Adoption of board policy with regards to minimum account balances, whereby all account balances may not fall below $500 after July 1, 2024.

        • Adoption of board policy with regards to LCIF Donations, whereby the board resolves to automatically donate $25 each month to Lions Clubs International Foundation to help earn the Club Excellence Award.

        • Adoption of board policy with regards to apparel sponsorships, whereby the board authorizes the President and Treasurer to engage sponsors to cover the costs of apparel, and to purchase apparel with the club funds based on the aforementioned sponsorship.

        • Appointment of David Greene as voting delegate and Sue Greene as second or alternate delegate for 2024 District, Multiple District, and International Conventions.

No additional business

Meeting adjourned at 4:05 PM.

Call meeting to order

1. Recognition of the Board of Directors and Permanent Participation Members

   • PRESENT David Greene, President & Executive Director [ MEETING CHAIR ]

   • Raevyn Adams, Vice President [ MEDICAL EXCUSE ]

   • Mattie Thigpen, Secretary [ MEDICAL EXCUSE ]

   • PRESENT Sue Greene, Treasurer & Club Administrator [ ACTING SECRETARY ]

   • PRESENT Glenda Williams, At-Large Club Director & Service Chair

   • *** Daniel Lee, Club General Counsel – Non-Board Participant

   • *** Angela Shaver, Membership Chair – Non-Board Participant

2. President requests a quorum verification from the Secretary.

3. Secretary confirmed that a quorum is present to proceed; David, Sue, and Glenda were present.

4. President calls the Board Meeting to Order at 7:01 PM

5. No questions or comments were submitted by members of the club.

Reports

1. Treasurer submitted the finances of the club to the Board to be audited by the Finance Committee. No action required.

2. Secretary submitted the minutes of the previous board meeting for consideration and approval. Accepted unanimously.

3. Marketing Communications Chair report regarding upcoming technology related expenses. No action required.

4. Membership Committee Chair report regarding new Service Groups. No action required.

Matters concerning the welfare of the club

1. Consent Agenda, motioned by Sue, seconded by Glenda. Accepted unanimously.

   • Notification of removal from the board of Angela Matherne for inactivity in accordance with Constitution and Bylaws and board consent.

   • Adoption of board policy regarding Constitution & Bylaws Committee to be renamed Rules Committee.

   • Adoption of board policy regarding Marketing Communications Committee to be renamed Marketing Committee.

   • Adoption of board policy regarding Information Technology Committee to be renamed Technology Committee.

   • Adoption of board policy regarding reimbursement to Sue Greene for the cost of member badge production.

   • Request for Authorization to call a special election in accordance with Constitution and Bylaws for the position of Secretary for the 2024-2026 term due to inability of elected candidate to take office.

   • Appointment of Glenda Williams as Chair of the Nominating Committee.

   • Notification of upcoming fundraiser in collaboration with K.P.

   • Notification that the Nominating Committee will take up the search for this year's Philips Service Award Honoree.

   • Adoption of the new "Service Area" Logo for the club.

   • Notification regarding Dues to District 2-S4 and the absence of a bill from the District Treasurer.

No any additional business

Meeting adjourned at 7:04 PM

Call meeting to Order

1. 1. Recognition of the Board of Directors

      1. 1. PRESENT David Greene, President and Executive Director [ MEETING CHAIR ]

         2. PRESENT Raevyn Adams, Vice President

         3. Mattie Thigpen, Secretary [ MEDICAL EXCUSE ]

         4. PRESENT Sue Greene, Treasurer and Club Administrator [ ACTING SECRETARY ]

         5. PRESENT Glenda Williams, At-Large Club Director & Service Chair

         6. Angela Matherne, At-Large Club Director [ MEDICAL EXCUSE ]

         7.  *** Daniel Lee, Club General Counsel – Non-Board Observer

   2. President requests a quorum verification from the Secretary.

   3. Secretary confirms that a quorum is present to proceed; David, Raevyn, Sue, & Glenda were present.

   4. President calls the board meeting to order at 6:03 PM.

   5. No questions or comments were submitted by members of the club.

Reports

1. 1. Treasurer’s Report for the Period of September 1, 2023 to December 13, 2023 accepted unanimously.

   2. Secretary’s Report from the September 1, 2023 Board Meeting accepted unanimously.

Matters concerning the continued welfare of the club

1. 1. Permanent Recognition of Angela Shaver, Member

   2. Venues & Special Arrangements for Meetings

      1. December 16, 2023 - Club Holiday Party & Charter Certificate Presentation

      2. January 14, 2023 - Personal Hygiene & Cleaning Supplies Drive

      3. January 17, 2024 - Community Night and Elections of Officers

         1.  Candidate(s) for:

            1. President

               1. David Greene

            2. Vice President

               1. Vic Calalang

               2. Chase West

            3. Secretary

               1. Lori Worthy

               2. Angela Matherne

               3. Raevyn Adams

            4. Treasurer

               1. Sue Greene

      4. February 21, 2024 - Community Night

      5. March 20, 2024 - Community Night

      6. April 17, 2024 - Community Night

      7. May 15, 2024 - Community Night

      8. June 8, 2024 - 1-Year Anniversary Celebration & Luke Day with NextHome Top Realty

      9. June 19, 2024 - Community Night

No additional business

Meeting adjourned at 6:08 PM.

Call meeting to Order

1. 1. Recognition of the Board of Directors

      1. 1. PRESENT David Greene, President and Executive Director [ MEETING CHAIR ]

         2. PRESENT Raevyn Adams, Vice President

         3. PRESENT Mattie Thigpen, Secretary [ SECRETARY ]

         4. PRESENT Sue Greene, Treasurer and Club Administrator

         5. ABSENT Jose Rodriguez, At-Large Club Director

   2. President requests a quorum verification from the Secretary.

   3. Secretary confirms that a quorum is present to proceed; David, Raevyn, Mattie, & Sue Glenda were present.

   4. President calls the board meeting to order at 6:49 PM.

   5. No questions or comments were submitted by members of the club.

Recognition of Non-Board Participants

1. 1. Permanent Recognition of Daniel Lee, Member and Club General Counsel to participate in all board meetings up to but excluding voting motioned, seconded, and approved unanimously.

   2. Permanent Recognition of Glenda Williams, Member and Club Service Chair Motion of appointment of Glenda Williams to the board for the remainder of this fiscal year made, seconded, and approved unanimously.

   3. Recognition of Ella Aubin, Member and District Zone Chair to participate in this board meeting up to but excluding voting motioned, seconded, and approved unanimously.

Reports

1. 1. Treasurer’s Report for the Period of June 8, 2023 to June 30, 2023 submitted, motioned for approval, seconded, and approved unanimously.

   2. Treasurer’s Report for the Period of July 1, 2023 to August 31, 2023 submitted, motioned for approval, seconded, and approved unanimously.

   3. Secretary’s Report for the Period of June 8, 2023 to June 30, 2023 submitted, motioned for approval, seconded, and approved unanimously.

   4. Secretary’s Report for the Period of July 1, 2023 to August 31, 2023 submitted, motioned for approval, seconded, and approved unanimously.

Matters concerning the continued welfare of the club

1. 1. Regarding Devon Lemon as Guiding Lion; Devin Lemon to be removed as club’s Guiding Lion. Formal request to be submitted to the District Governor motioned for approval, seconded, and approved unanimously.

   2. Regarding Club-Owned and Club-Administered Used Eyeglass Collection Boxes; motion made that no change shall be made, and that we will continue to administer all locations without waiving our ownership or claim to boxes, seconded, and approved unanimously.

   3. Regarding David Greene as IT Chair, Marketing Chair, and Chaplain for the District; unanimous agreement that David should not resign from these positions. No vote needed.

   4. Regarding David Greene running for public office; notification was made, no vote was needed.

   5. Regarding Charter Awards Ceremony on September 27, 2023 (see also 7.2); notification was made, no vote was needed.

   6. Regarding Nominations for Election of Officers on October 18, 2023 (see also 7.3); motion for the date and venue was made, seconded, and approved unanimously.

   7. Regarding Elections for Officers on January 17, 2024 (see also 7.6); motion for the date and method was made, seconded, and approved unanimously.

   8. Regarding Preauthorization of donations to clubs who newly charter; withdrawn from vote at this time.

   9. Regarding Limits on board authorization for expenditure without full club vote; motion made to limit non-required expenditures without vote of the membership to $200, seconded, and accepted unanimously.

   10. Regarding Pending verification from the State of Texas Comptroller on AP 204 for State Franchise & Sales Tax Exemption; notification provided, no vote was required.

District Humanitarian Requests, totaling $1,178.00

1. 1. Regarding Texas Lions Camp (Dues) - $325.50; motion was made not to make the requested donation, seconded, and accepted unanimously.

   2. Regarding Texas Lions Camp (Humanitarian) - $310.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

   3. Regarding Lions Eye Bank of Texas - $155.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

   4. Regarding Lions Clubs International Foundation - $46.50; motion was made not to make the requested donation, seconded, and accepted unanimously.

   5. Regarding District 2-S4 Disaster Relief - $31.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

   6. Regarding Texas Lions Foundation - $62.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

   7. Regarding Leader Dog - $46.50; motion was made not to make the requested donation, seconded, and accepted unanimously.

   8. Regarding World Services for the Blind - $62.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

   9. Regarding District 2-S4 Youth Contests - $62.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

   10. Regarding Texas Lions Museum and Office - $46.50; motion was made not to make the requested donation, seconded, and accepted unanimously.

   11. Regarding Texas Lions Eyeglass Recycling Center - $31.00; motion was made not to make the requested donation, seconded, and accepted unanimously.

Ongoing and Continued Partnerships

1. 1. VSP Eyes of Hope via Lions Clubs International Foundation

   2. Katy Independent School District – Fine Arts Department (Peace Poster)

   3. Katy Independent School District – English Language Department (Peace Essay)

   4. Katy Independent School District – Special Events & Projects Department (Venues, etc.)

   5. Katy Independent School District – Health Services Department (VSP)

   6. Katy Area Chamber of Commerce – Membership (membership trade; Matt Ferraro & Rick Ellis)

   7. First Christian Church (Disciples of Christ) – Transparent Closet (membership to; Heather Tolleson)

   8. Katy Heritage Society – Scholarship (membership trade; Adrienne Davitz)

   9. The Dryer – Venue (membership trade; Andrew Nurcahya)

   10. City of Katy – Rice Harvest Festival

   11. Southland Bar and Grill – Venue (owner is member Al Green)

   12. Hope Impacts – Vision & Drives

   13. Houston Toolbank – Tool & Equipment Rentals

   14. Students Engaged in Advancing Texas – Educating Youth (coordinator is member Cameron Samuels)

   15. NextHome Top Realty – Luke Day (partner is member Angie Shaver)

   16. Cane Island Katy Inc. – Administrative Support (Executive Director is member David Greene)

   17. Trenton Hoyt LLC – Administrative & Technical Support (owner is member David Greene)

   18. Destiny International Houston – Venue (administrator is member Kathy Archibong)

   19. Texas Born Amusements – Carnival 

   20. Bay Area League of Extraordinary Lions – Special Needs Club (membership trade: Lauren & Melaine)

Venues & Special Arrangements for Meetings

1. 1. September 20, 2023 - Community Night

   2. September 27, 2023 – Charter Awards Night

   3. October 18, 2023 - Community Night and Nominations for Elected Officers

   4. November 15, 2023 - Community Night

   5. December 12, 2023 - Community Night

   6. January 17, 2024 - Community Night and Elections of Officers

   7. February 21, 2024 - Community Night

   8. March 20, 2024 - Community Night

   9. April 17, 2024 - Community Night

   10. May 15, 2024 - Community Night

   11. June 8, 2024 - 1-Year Anniversary Celebration & Luke Day with NextHome Top Realty

   12. June 19, 2024 - Community Night

Topics of Discussion

1. 1. Topic: Starting with the 2024-2026 Elected Term, the club will waive its portion of the dues assessed for Elected Officers. Elected officers would still be required to pay the money owed for the district and international assessed dues. Motioned, seconded, and approved unanimously.

   2. Topic: Holiday Party in December 2023. Coordinated by Glenda Williams.

   3. Topic: Rice Harvest Parade on October 7, 2023. Coordinated by Sue Greene.

   4. Topic: Heritage Society Vintage Carnival on October 28, 2023. Coordinated by Sue Greene.

   5. Topic: Club Pays Dues for any Past District Governor who joins as a full member. Motioned, seconded, and approved unanimously.

Other Business

1. 1. Notification that half of proceeds we earn from the Rice Harvest Festival Carnival goes to the Rotary Club of Katy.

   2. Regarding Texas Lions Camp downloading our membership roster mailing lists from MyLCI to send solicitation letters; motion for the General Counsel to send a cease-and-desist letter to the camp made, seconded, and approved unanimously.

   3. Motion made to cut a check of $1.00 to retain C.Y. Lee Legal Group PLC as our counsel of record as a club made, seconded, and approved unanimously.

Meeting adjourned at 9:33 PM.